Articles I and II

NAME and PURPOSE

Articles I and II are included in the original CNYGS Charter, which are part of these bylaws.

(The term "Trustees" in the Charter is interchangeable with "Directors" in these bylaws.)

Articles III

MEMBERS

Section 1. Membership shall be open to all persons, societies, libraries and groups interested in genealogy.

Section 2. Classes of Membership:

Individual - Any person may become an individual member, upon payment of dues, and is entitled to all privileges in Section 3.

Joint - Two or more family members having the same address may form a joint membership group, one as an individual member and others as group members.

Each group member is entitled to the privileges in Section 3. The Joint membership will receive one copy of Tree Talks.

Institutional - An institution, such as a library or society, may be an institutional member, and is entitled to the privileges listed in Section 3. Non-member

individuals from institutions attending program meetings shall pay the regular entrance fee.

Honorary - Any person, member or non-member, may be elected to this membership. The Board of Directors will determine, on a case by case basis, eligible

participants for this membership. Honorary members shall have the right to attend meetings and to speak, but not to make motions or vote at Board meetings.

Honorary Membership is perpetual, unless rescinded, by the Board of Directors.

Section 3. Privileges - the privileges of membership include attendance at program meetings, voting at Society meetings only; attending Board meetings, serving

on committees, posting of surnames and queries on the Societies' website and receiving a one year subscription to Tree Talks.

Section 4. Each member shall pay dues covering the year January 1 through December 31; dues shall be received by March 31 of that year for privileges to be

uninterrupted. Members not paying dues by March 31 will have any surnames removed from the website and not receive Tree Talks until such time their

membership has been renewed.

New members paying dues on or after 1 September shall have all the privileges of that year and the following year except for the receipt of the Tree Talks

publication. Receipt of Tree Talks shall not begin until the March issue.

Article IV

OFFICERS and DIRECTORS

Section 1. The officers of the Society shall be elected from the Board membership and shall be President, Vice President, Secretary and Treasurer.

The President oversees all Society's activities, including presiding over meetings; the Vice President shall preside in the absence or inability

of the President; the Secretary keeps the minutes of the meetings and shall maintain two sets of secretarial reports, one of which will

be held by the President; the Treasurer handles the financial record keeping of the Society. Officers shall perform the duties prescribed by

these bylaws.

Section 2. There shall be thirteen persons on the Board of Directors. They shall serve a term of three years and may serve for two consecutive terms

(6 years), except the Treasurer who is elected without term. After an absence of at least one year from the Board members are eligible for re-election.

Section 3. Members shall hold only one elective office at a time.

Section 4. Vacancies created by the resignation, incapacity or death of an Officer or Director shall be filled by the Board of Directors and shall serve

the remainder of the unexpired term.

Article V

SOCIETY MEETINGS

Section 1. The meetings of the Society shall be held in March, April, May, September, October and November unless otherwise ordered

by the Board of Directors. The November meeting shall be known as the Annual meeting. The Board of Directors shall determine if a

meeting must be cancelled. If a meeting is to be cancelled the President shall contact the local news authorities in accordance with

their policies.

Article VI

BOARD of DIRECTORS

Section 1. The Board of Directors shall have general supervision of the affairs of the Society, fix the amount of dues, establish dates

of meetings, hold and control the property of the Society, appoint a nominating committee chair at the September meeting and appoint other

committees.

Section 2. The Board of Directors shall contract with service providers as required to carry out the purposes of the organization. The responsibilities

and duties of the service providers shall be defined by the Board of Directors.

Section 3. Board meetings shall be held four times a year. Special meetings can be called by the President or may be called upon by request of

three members of the Board.

Section 4. A quorum for the transaction of business shall be seven members of the Board.

Section 5. The last retiring President shall serve in a non-voting, ex-officio, advisory capacity to the Board.

Section 6. The President may conduct business by email, when necessary, between meetings. Any transactions concucted by email shall be

reported to the Board at the next scheduled meeting.

Section 7. Any Director who is absent from two consecutive meetings will be deemed to have resigned, unless a reasonable explanation is

given to the President and accepted by the Board. The Board may fill vacancies for positions of Directors as necessary.

Section 8. The Board of Directors shall ensure all required reports to Federal and State agencies are made on a timely basis; and that a

financial report is made annually to the members attending the March membership meeting and available to any member upon request.

Section 9. In the event of dissolution of the Society, its assets shall be transferred to one or more nonprofit organizations with similar purposes,

to be chosen by the Board of Directors.

Article VII

EXECUTIVE COMMITTEE

Section 1. The Executive Committee shall include the elected officers of the Society.

Section 2. Actions taken by the Executive Committee between meetings of the Board require unanimous approval, and may be conducted

by email, as necessary.

Section 3. The Executive Committee may authorize up to $350.00 for anyone purpose for expenditures not authorized in the budget.

Section 4. The Executive Committee shall keep full and clear records of transactions. All actions shall be reported to the Board at the

next scheduled meeting.

Article VIII

COMMITTEES

Section 1. The Program Committee Chair shall be appointed by the President promptly after the May meeting. This

committee shall plan the annual program of the Society for the following year. This committee's report shall be submitted to the Board

of Directors for review and approval at its meeting in November of the next fiscal year.

Section 2. A Chairperson for the Nominating Committee shall be appointed by the Board of Directors at the September Board

meeting. The Chairperson shall select two or more members to serve with him/her on the nominating committee. Outgoing Board

members may serve on this committee. One member of this committee need not be a Board member. This committee shall nominate

candidates for the offices to be filled at the annual meeting in November. Before a name may be offered for nomination by the

nominating committee or from the floor, the nominee's permission to participate shall have been obtained. The Nominating Committee

shall present the slate of candidates at the society meeting in October. At that time, additional nominations may be received from

the floor. Once the final slate has been presented, moved and approved, nominations will be closed.

Section 3. An Auditing Committee of three members shall be appointed by the President, with input from the Board of

Directors. The commitee shall audit the Treasurer's accounts at least every three years or upon a change of Treasurer.

Section 4. Additional standing committees shall include: Archived Publications, Hospitality, Membership, Publicity, Tree Talks and

Website.

Section 5. Ad hoc committees shall be appointed by the President as deemed necessary to carry on the work of the Society. The

President shall be deemed to be a member of each committee (except Nominating) and shall be notified of all meetings.

Section 6. Committee Chairs need not be elected Board members.

Article IX

PARLIAMENTARY AUTHORITY

The current edition of Robert's Rules of Order shall be used to govern the Society, as determined by the Board

of Directors.

Article X

AMENDMENT of BYLAWS

Amendments to the bylaws must be made in writing, presented to the Board, published in the minutes and voted

on at the next Board meeting. The Board of Directors shall have the power to amend these bylaws by a two-thirds

vote.

Version 4

August 25, 2008

Approved by Board and issued on September 13, 2008